ࡱ> a <bjbj 4bxJ\xJ\54X X 8\x<u(u u u u u u u$IwyLDuDu4YuvuuJi\p BF(lB uou0ujlzKzdKzpp&Kz qDuDu0uKzX > : BOARD OF SELECTMEN MINUTES August 1, 2016 Rutland Public Library 6:00 P.M. Present: Stephanie Bacon, Wayne Walker, Sheila Dibb, Leroy Clark Others: Margaret Nartowicz, Town Administrator (By Phone) Abby Benoit, Administrative Secretary Absent: Michael Pantos Ms. Bacon called the meeting to order at 6:00 p.m., to later be televised on Channel 191. Mr. Clark made a motion to sign Treasury Warrant #3 and payrolls. Mr. Walker 2nd the motion. Vote unanimous. Ms. Dibb made a motion to approve minutes from June 27, 2016. Mr. Clark 2nd the motion. Vote unanimous. APPOINTMENT State Primary Warrant: Ms. Dibb made a motion to sign the September State Primary Warrant. Mr. Clark 2nd the motion. Vote unanimous. PUBLIC COMMENT: NEW BUSINESS: Rutland Solar, LLC, Pilot Agreement Ms. Dibb made a motion to sign the Agreement for Payment in Lieu of Taxes for Real Property and Personal Property between RUTLAND SOLAR, LLC and THE TOWN OF RUTLAND. Mr. Clark 2nd the motion. Vote unanimous. Liimatainen 61A Ms. Dibb made a motion to sign the Waiver of Right of First Refusal under G.L. c. 61A 14 for a 6.32-Acre Portion of Land at 3 Kenwood Court in Rutland, Massachusetts. Mr. Walker 2nd the motion. Vote unanimous. The land is a Conversion of Use and will be used for a solar arrays. Ms. Dibb wanted to clarify if the Land Conservancy and Agricultural Commission had been notified. Ms. Benoit confirmed that the notice was sent electronically to both groups. Ms. Dibb asked that for future 61A notices we have confirmation that the notice was received by these groups. FY17 Patrolmens Union Negotiations The Patrolmens Union has sent a request to begin negotiations. There was a discussion about the Board liaison. Ms. Bacon volunteered to be the liaison, if Mr. Pantos is interested, he will take over the role. ZBA Appointment Ms. Dibb made a motion to appoint Jacob Morris as an Alternate to the Zoning Board of Appeals, for a Three Year Term. Mr. Clark 2nd the motion. Vote unanimous. Use of Rutland Town Commons, Cub Scout Pack 141 The Board was advised that the Cub Scout Pack 141 will be using the Town Commons on August 27, 2016 for the Pack 141 Field Day. Community Center Building Use Regulation Updates An updated Community Center Building Use Regulation was provided to the Board for review. It will be reviewed for comment and approval at the August 15, 2016 meeting. APPOITNMENT Dispatch Director, Recommendation for Town Administrator Appointment Chief Haapakoski advised that there were 18 applicants for the Dispatch Director Position, 1 internal and 17 external applicants. Chief Haapakoski recommended Charles Goodwin for appointment. Mr. Goodwin introduced himself to the Board. Chief Haapakoski confirmed that they have started the background and reference check process. It should be completed by the end of this week. Ms. Dibb made a motion to authorize the Town Administrator to begin the process of appointment and contract negotiations with Charles Goodwin as the Dispatch Director. Motion 2nd by Mr. Walker. Vote unanimous. Mr. Walker volunteered to continue as the Board designee for contract negotiations. NEW BUSINESS Town Meeting Motions and Budget Plan Ms. Dibb made a motion to support ARTICLE 1: Mr. Moderator. I move that the Town vote to reduce by $59,820.00, the amount raised and appropriated to defray the expenses of the Wachusett Regional School District Minimum Local Contribution for the fiscal year beginning July 1, 2016 as voted under Article 4 of the May 7, 2016 Annual Town Meeting, thereby reducing the amount raised and appropriated from $6,873,038.00 to $6,813,218.00. Mr. Clark 2nd the motion. Vote unanimous. Ms. Dibb made a motion to support ARTICLE 2: Mr. Moderator. I move that the Town vote to reduce by $27,578.00, the amount raised and appropriated to defray the expenses of the Wachusett Regional School District Transportation Assessment for the fiscal year beginning July 1, 2016 as voted under Article 6 of the May 7, 2016 Annual Town meeting, thereby reducing the amount raised and appropriated from $858,199.00 to $830,621.00. Mr. Clark 2nd the motion. Vote unanimous. There was discussion about Article 3. The School District budget has passed and the bill is due. Ms. Dibb discussed that the Town voted an override for town services in May and this is the budget that has been in place for the past 30 days. She supported that the full override be placed on the ballot, if it fails, plan 2 can be reviewed for a debt exclusion. Ms. Nartowicz agreed that the override is a better tool for long term planning. When considering the possibility that it may fail, the debt exclusion plan will have less impact on Town Services. If option 1 were to fail, there would be immediate and devastating budget cuts, including staffing. Ms. Nartowicz advised that the Board needs to present a primary motion. The Board was asked if the Debt Exclusion Plan can be changed during the Town Meeting. Ms. Nartowicz confirmed that the article can be amended on at the Town Meeting, but the ballot question can only be placed by the Board of Selectmen. An amendment can be made but the Board can still choose what is placed on the ballot. Rachel Dolen, Ware Road, asked if it matters what the vote is at the Town meeting. Ms. Nartowicz answered that the Board should place the ballot question based on Town interest. Mr. Clark made a motion to support ARTICLE 3: Mr. Moderator: I move that the Town vote to raise and appropriate the sum of $298,000.00, raise and appropriate the sum of $330,900.80 contingent upon passage of a Proposition Two and One-half (2 ) debt exclusion question, and reduce by $81,281.20 the fiscal year 2017 operating budget of municipal departments, for the sum total $710,182 to defray the expenses of the Wachusett Regional School District Operations Assessment for the fiscal year beginning July 1, 2016. Mr. Walker 2nd the motion. Vote 3-1. Ms. Dibb made a motion to support ARTICLE 4: Mr. Moderator: I move that the Town vote to raise and appropriate the additional sum of $200.00 to the Selectboard Other Charges Account (122-5700) for the purpose of funding room use and custodial fees for the August 3, 2016 Special Town Meeting. Mr. Clark 2nd the motion. Vote unanimous. Ms. Dibb made a motion to support ARTICLE 5: Mr. Moderator: I move that the Town vote to raise and appropriate the sum of $1,680.00 for the Elections Wages Account (162-5110) and the sum of $2090.00 to the Elections Purchased Services Account (162-5200) for the purpose of funding the cost to conduct the September 8, 2016 Special Town Election. Mr. Walker 2nd the motion. Vote unanimous. OLD BUSINESS: Appropriation Transfer Ms. Dibb made a motion to approve the appropriation transfer request from account 001-292-5400-000, Dog Officer Supplies, to account number 001-292-5200-000, Dog Officer Purchased, in the amount of $6.61. Mr. Clark 2nd the motion. Vote unanimous. Ms. Dibb made a motion to approve the appropriation transfer request from account number 001-292-5110-000, Dog Officer Wages, to account number 001-292-5120-000, Dog Officer Assistant Wages, in the amount of $730.00. Mr. Clark 2nd the motion. Vote unanimous. Fire Department, Officer in Charge Ratification Ms. Dibb made a motion to ratify the Agreement between the Town of Rutland and Seth Knipe and The Rutland Professional Firefighters Association, Local 4878, as Officer in Charge. Mr. Clark 2nd the motion. Vote 3-0-1, Mr. Walker abstained. Film Policy Ms. Dibb made a motion to approve the Film Policy as presented. Mr. Walker 2nd the motion. Vote unanimous. Fire Department Regionalization Ms. Nartowicz advised the Board that CMRPC has conducted studies for EMS/ALS shared services. The link for review of the studies is www.cmrpc.org/regionalservices. The Town will continue to review regional service opportunities. Complete Streets Policy Ms. Dibb made a motion to adopt the Complete Streets Policy. Mr. Walker 2nd the motion. Vote unanimous. Fire Brigade Water and Sewer Board discussed the cost of water and sewer line installation for the Fire Brigade Building. Mr. Kellaher questioned if a 4 inch water line was needed, and if the Town should pay for the lines or if it should solely be billed to the Water and Sewer users. The estimated cost is $10,000 for the water line and $6,000-$7,500 for the sewer line and pump. Tom Ruchala, Fire Brigade, explained that the project engineer has advised that a four inch water line is required for the building sprinkler system. He stated that the Board advised him that this would be a Town expense as the building is owned by the Town. There was discussion about possible other options for water and sewer lines. Mr. Kellaher, Mr. Ruchala and the engineer will meet to discuss other options and determine a cost for the project for the Fall Town Meeting. DEPARTMENT UPDATES Pommogussett TIP Mr. Kellaher provided an update to the Board for TIP projects. His recommendation is to begin with the Pommogussett project, once completed they will move onto other projects. Ms. Dibb made a motion for Mr. Kellaher to sign and begin the TIP project on Pommogussett Road. Mr. Clark 2nd the motion. Vote unanimous. Central Tree Middle School Boiler The Board discussed the boiler at the Central Tree Middle School. The school has recommended that it be replaced for approximately $40,000. Mr. Kellaher explained that the repair would be significantly less at $15,000. The boiler is 18 years old, with a 20 year life expectancy. It is scheduled as a capital replacement item for fiscal year 2018. Ms. Nartowicz will ask the school for a replacement plan for all infrastructure items. Mr. Kellaher advised that he has received correspondence from the school Facilities Manager and they have authorized the temporary repair. Mr. Kellaher advised that this is not temporary but a permanent repair. When he inspected the tank it was empty but fired up, which caused damage to the tank. There was additional discussion about the size of the tank needed for the school, Mr. Kellaher believes an 85 gallon tank is large enough as it is not used for showers. The tank could be replaced with an 85 gallon tank for approximately $15,000. The Board agreed that the school can proceed with the repair process, the expenses for the repairs will be paid for by the school. Brice-Lemon Mr. Kellaher notified the Board that the contractor wants to begin digging up Main Street. Per the original agreement, 14 points needed to be met before he can begin. Mr. Kellaher has been notified that 2 have been met. The Board agreed that work cannot begin until all 14 points are met. Mr. Kellaher advised the board that the Winter Operation Plan has been revised. He requested that the Board review it for approval. Ms. Dibb asked if there are any concerns with drought. Mr. Kellaher confirmed that he has not received any additional information for the water ban and water levels are sufficient. He also has a meeting scheduled for rehabilitation of the old water tank. OLD BUSINESS WRSD Lease Agreement Mr. Kellaher discussed his concerns with the language in the lease agreement, regarding maintenance for playground equipment. The Board agreed that this will need additional clarification. Financial Policy Adoption Ms. Dibb commended that on Page 2, Section 8, the listed debt cap can be limiting to Town improvements. Ms. Nartowicz suggested expanding the language to exempt reimbursable grants for building construction. Ms. Dibb also complimented that a debt floor is set. Ms. Dibb made a motion to approve the Financial Management Policy with the edit to Page 2, Section 8 as discussed. Mr. Clark 2nd the motion. Vote unanimous. Director of Communications Draft Job Description Ms. Nartowicz advised that the job description has been revised to elaborate on special certifications to include: Massachusetts E911 Telecommunicator Certification, Emergency Medical Dispatch certification, APCO PST1 (Public Safety Dispatcher 1), Valid Massachusetts-issued Class D Motor Vehicle Operators License, Communications Training Officer, Communications Supervisor, CPR Certification, CJIS Certification and ICS 100, 200, 700, 800. Ms. Dibb made a motion to approve the Regional Dispatch Director Job Description as presented. Mr. Clark 2nd the motion. Vote unanimous. Ms. Bacon reviewed the Patrolmens Union request. Ms. Nartowicz will follow up with the Union to set an initial meeting date. Ms. Dibb made a motion to move to Executive Session for Reason 2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel, (Dispatch), only to return to open session for the purpose of adjournment. Mr. Clark 2nd the motion. Roll Call Vote: Clark aye, Dibb aye, Walker aye, Bacon aye The Board moved to Executive Session at 8:00 P.M. The Board returned to Open Session at 8:24 P.M., for adjournment. Ms. Dibb made a motion to adjourn open session. Mr. Clark 2nd the motion. Vote unanimous. Meeting adjourned at 8:24 P.M. 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